{"id":4019,"date":"2022-02-17T12:36:38","date_gmt":"2022-02-17T10:36:38","guid":{"rendered":"https:\/\/www.sostenibile.unipd.it\/non-categorizzato\/dematerialization-and-digitalization\/"},"modified":"2024-04-08T10:56:04","modified_gmt":"2024-04-08T08:56:04","slug":"dematerialization-and-digitalization","status":"publish","type":"post","link":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/","title":{"rendered":"Dematerialization and digitalization"},"content":{"rendered":"<!--themify_builder_content-->\n<div id=\"themify_builder_content-4019\" data-postid=\"4019\" class=\"themify_builder_content themify_builder_content-4019 themify_builder tf_clear\">\n    \t<!-- module_row -->\n\t<div  data-css_id=\"zzmg49\" data-lazy=\"1\" class=\"module_row themify_builder_row fullwidth tb_zzmg49 tb_first tf_clearfix\" >\n\t    \t\t<div class=\"row_inner col_align_top col-count-1 tf_box tf_w tf_rel\">\n\t\t\t<div  data-lazy=\"1\" class=\"module_column tb-column col-full first tb_ynwc50 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module divider -->\n<div  class=\"module tf_mw module-divider tb_av9e680 solid   \" style=\"border-width: 1px;border-color: #e5e5e5;\" data-lazy=\"1\">\n    <\/div>\n<!-- \/module divider -->\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t\t<!-- module_row -->\n\t<div  data-css_id=\"dsgm925\" data-lazy=\"1\" class=\"module_row themify_builder_row fullwidth_row_container tb_dsgm925 tf_clearfix\" >\n\t    \t\t<div class=\"row_inner col_align_top gutter-narrow col-count-2 tf_box tf_w tf_rel\"  data-basecol=\"2\" data-col_tablet=\"column-full\" data-col_mobile=\"column-full\">\n\t\t\t<div  data-lazy=\"1\" style=\"width: 69.21%\" class=\"module_column tb-column col4-2 first tb_f3lq926 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module divider -->\n<div  class=\"module tf_mw module-divider tb_t6a4927 solid  divider-custom divider-left\" style=\"border-width: 15px;border-color: #97ad47;width: 180px;\" data-lazy=\"1\">\n    <\/div>\n<!-- \/module divider -->\n<!-- module text -->\n<div  class=\"module module-text tb_5rgx927   \" data-lazy=\"1\">\n        <div  class=\"tb_text_wrap\">\n    <h1>Dematerialization and digitalization<\/h1>\n<p>In line with the objectives of reducing consumption, simplifying management and promoting sustainable practices, the University of Padua began a path in 2017 of <strong>dematerialization administrative practices<\/strong> by:<\/p>\n<ul>\n<li>simplifying procedures for drafting and storing administrative documents digitally<\/li>\n<li>processing requests for vacations, illness, permits and missions digitally;<\/li>\n<li>implementing a telematic voting system for student elections and the election of the Rector.<\/li>\n<\/ul>\n<p>The introduction of these measures has brought <strong>annual savings <\/strong>of almost <strong>15 tons of paper<\/strong>, equal to 1<strong>8 tons of CO2<\/strong>.<\/p>\n<h3>Print Management<\/h3>\n<p>Launching the <strong>Print Management<\/strong> Project, channelling all printing processes through the use of multifunctional machines shared on the network, enabled to perform various functions (printing, scanning, sending via email, etc.), with the aim of:<\/p>\n<ul>\n<li>reduce personal printing equipment<\/li>\n<li>using cost affecting digital print solutions<\/li>\n<li>monitor and manage all printed materials<\/li>\n<li>improve the security and healthiness of working environments, placing printers in dedicated rooms.<\/li>\n<\/ul>\n<p>Thanks to the elimination or modification of the print command, the Print Management Project implements multifunction printers has allowed an <strong>annual reduction in paper use<\/strong> of <strong>200 tons<\/strong> and the <strong>emission of CO2 into the atmosphere of 25 tons<\/strong>.<\/p>\n<h3>E-procurement: the dematerialization of purchases<\/h3>\n<p>Intending to make purchases more sustainable, efficient and transparent, the University has created a process to manage tenders and practices for any amount through <strong>digital platforms<\/strong>. In 2020, UBUY replaced the previous telematics systems and deactivated the Procurement Portal and the Electronic Marketplace (MeUnipd). The new UBUY platform will allow the implementation of a new module, called the Procurement Process, which uses <strong>digitized purchase requests<\/strong> and <strong>digital tender dossiers<\/strong>.<\/p>\n<h3>Dematerialization of administrative processes<\/h3>\n<p>The University&#8217;s numerous administrative processes have been rethought, dematerializing their flows with a view to simplification and optimization.<br \/>An example, in this sense, is the decision to <strong>digitize<\/strong> the <strong>process of authorization of external appointments<\/strong> and the <strong>entire flow of adoption of resolutions and decrees<\/strong>, from the proposal phase to the signature and storage phase.<br \/>Another case worth mentioning is the <strong>digital management of missions<\/strong>: as of January 1, 2023, an initial experimentation phase was launched, during which all staff of the Central Administration and the Department of Territory and Agro-Forestry Systems (TESAF) were able to carry out an entirely digital procedure, including the phase of acquiring expense slips, for which in the other University Structures, at the moment, paper slips are still required. At the end of the first period of experimentation, also in view of the results achieved, the project may be extended to the other Structures.<\/p>    <\/div>\n<\/div>\n<!-- \/module text -->\t        <\/div>\n\t    \t<\/div>\n\t\t<div  data-lazy=\"1\" style=\"width: 29.19%\" class=\"module_column tb-column col4-2 last tb_on6v928 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module template_part -->\n<div  class=\"module module-layout-part tb_sw17946 \">\n    <div class=\"tb_layout_part_wrap tf_w\"><!--themify_builder_content-->\n    <div  class=\"themify_builder_content themify_builder_content-4062 themify_builder not_editable_builder in_the_loop\" data-postid=\"4062\">\n        \t<!-- module_row -->\n\t<div  data-lazy=\"1\" class=\"module_row themify_builder_row nav-contestuale-risorse tb_oaba591 tf_clearfix\" >\n\t    \t\t<div class=\"row_inner col_align_top col-count-1 tf_box tf_w tf_rel\">\n\t\t\t<div  data-lazy=\"1\" class=\"module_column tb-column col-full first tb_apkg593 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module widget -->\n<div  class=\"module module-widget tb_r3s8289 nav-contestuale-risorse \" data-lazy=\"1\">\n\t<div class=\"widget feature-posts\"><h2 class=\"widgettitle\">Resources<\/h2><ul class=\"feature-posts-list\"><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/plastic-free-2\/\" class=\"feature-posts-title\">Plastic Free<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/waste\/\" class=\"feature-posts-title\">Waste<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/\" class=\"feature-posts-title\">Dematerialization and digitalization<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/circular-economy\/\" class=\"feature-posts-title\">Circular economy<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/green-purchases\/\" class=\"feature-posts-title\">Green Purchases<\/a> <br \/><\/li><\/ul><\/div><\/div>\n<!-- \/module widget -->\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t    <\/div>\n<!--\/themify_builder_content--><\/div>\n<\/div>\n<!-- \/module template_part -->\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t\t<!-- module_row -->\n\t<div  data-lazy=\"1\" class=\"module_row themify_builder_row tb_snaj649 tf_clearfix\" >\n\t    \t\t<div class=\"row_inner col_align_top col-count-2 tf_box tf_w tf_rel\">\n\t\t\t<div  data-lazy=\"1\" style=\"width: 69.3%\" class=\"module_column tb-column col4-2 first tb_ynn5649 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module text -->\n<div  class=\"module module-text tb_bjgv649   \" data-lazy=\"1\">\n 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A dialogue with authors Roger Abravanel and Luca D\u2019Agnese<\/a><\/h2>\n\t\t\t\n\t\t\t\n\t\t\t\t<div class=\"entry-content\">\n\n        \n\t<\/div><!-- \/.entry-content -->\n\t\n\t\t<\/div>\n\t\t<!-- \/.post-content-inner -->\n\t<\/div>\n\t<!-- \/.post-content -->\n\t\n<\/article>\n<!-- \/.post -->\n    <\/div><!-- .builder-posts-wrap -->\n    <\/div>\n    <!-- \/module post -->\n\t        <\/div>\n\t    \t<\/div>\n\t\t<div  data-lazy=\"1\" style=\"width: 27.5%\" class=\"module_column tb-column col4-2 last tb_rves649 tf_box\">\n\t\t\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t\t<!-- module_row -->\n\t<div  data-css_id=\"6mu2700\" data-lazy=\"1\" class=\"module_row themify_builder_row fullwidth tb_6mu2700 tf_clearfix\" >\n\t    \t\t<div class=\"row_inner col_align_top col-count-1 tf_box tf_w tf_rel\">\n\t\t\t<div  data-lazy=\"1\" class=\"module_column tb-column col-full first tb_rtzd700 tf_box\">\n\t\t\t    \t        <div class=\"tb-column-inner tf_box tf_w\">\n\t\t    <!-- module divider -->\n<div  class=\"module tf_mw module-divider tb_rkbp700 solid   \" style=\"border-width: 1px;border-color: #d4d4d4;margin-top: 150px;\" data-lazy=\"1\">\n    <\/div>\n<!-- \/module divider -->\n\t        <\/div>\n\t    \t<\/div>\n\t\t    <\/div>\n\t    <!-- \/row_inner -->\n\t<\/div>\n\t<!-- \/module_row -->\n\t<\/div>\n<!--\/themify_builder_content-->","protected":false},"excerpt":{"rendered":"<p>Dematerialization and digitalization In line with the objectives of reducing consumption, simplifying management and promoting sustainable practices, the University of Padua began a path in 2017 of dematerialization administrative practices by: simplifying procedures for drafting and storing administrative documents digitally processing requests for vacations, illness, permits and missions digitally; implementing a telematic voting system for [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"class_list":["post-4019","post","type-post","status-publish","format-standard","hentry","category-resources","has-post-title","has-post-date","has-post-category","has-post-tag","has-post-comment","has-post-author",""],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Dematerialization and digitalization - UniPadova Sostenibile<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Dematerialization and digitalization - UniPadova Sostenibile\" \/>\n<meta property=\"og:description\" content=\"Dematerialization and digitalization In line with the objectives of reducing consumption, simplifying management and promoting sustainable practices, the University of Padua began a path in 2017 of dematerialization administrative practices by: simplifying procedures for drafting and storing administrative documents digitally processing requests for vacations, illness, permits and missions digitally; 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implementing a telematic voting system for [&hellip;]","og_url":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/","og_site_name":"UniPadova Sostenibile","article_published_time":"2022-02-17T10:36:38+00:00","article_modified_time":"2024-04-08T08:56:04+00:00","author":"Christian Marongiu","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Christian Marongiu"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/","url":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/","name":"Dematerialization and digitalization - UniPadova Sostenibile","isPartOf":{"@id":"https:\/\/www.sostenibile.unipd.it\/en\/#website"},"datePublished":"2022-02-17T10:36:38+00:00","dateModified":"2024-04-08T08:56:04+00:00","author":{"@id":"https:\/\/www.sostenibile.unipd.it\/en\/#\/schema\/person\/3bea243c1ab5735df025a7928235b215"},"breadcrumb":{"@id":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.sostenibile.unipd.it\/en\/"},{"@type":"ListItem","position":2,"name":"Dematerialization and digitalization"}]},{"@type":"WebSite","@id":"https:\/\/www.sostenibile.unipd.it\/en\/#website","url":"https:\/\/www.sostenibile.unipd.it\/en\/","name":"UniPadova Sostenibile","description":"UniPadova Sostenibile","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.sostenibile.unipd.it\/en\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Person","@id":"https:\/\/www.sostenibile.unipd.it\/en\/#\/schema\/person\/3bea243c1ab5735df025a7928235b215","name":"Christian Marongiu","image":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.sostenibile.unipd.it\/en\/#\/schema\/person\/image\/","url":"https:\/\/secure.gravatar.com\/avatar\/bb2ba860304005fad1d357a312e27700?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/bb2ba860304005fad1d357a312e27700?s=96&d=mm&r=g","caption":"Christian Marongiu"},"url":"https:\/\/www.sostenibile.unipd.it\/en\/author\/c-marongiu-unipdsos\/"}]}},"builder_content":"\n\n<h1>Dematerialization and digitalization<\/h1> <p>In line with the objectives of reducing consumption, simplifying management and promoting sustainable practices, the University of Padua began a path in 2017 of <strong>dematerialization administrative practices<\/strong> by:<\/p> <ul> <li>simplifying procedures for drafting and storing administrative documents digitally<\/li> <li>processing requests for vacations, illness, permits and missions digitally;<\/li> <li>implementing a telematic voting system for student elections and the election of the Rector.<\/li> <\/ul> <p>The introduction of these measures has brought <strong>annual savings <\/strong>of almost <strong>15 tons of paper<\/strong>, equal to 1<strong>8 tons of CO2<\/strong>.<\/p> <h3>Print Management<\/h3> <p>Launching the <strong>Print Management<\/strong> Project, channelling all printing processes through the use of multifunctional machines shared on the network, enabled to perform various functions (printing, scanning, sending via email, etc.), with the aim of:<\/p> <ul> <li>reduce personal printing equipment<\/li> <li>using cost affecting digital print solutions<\/li> <li>monitor and manage all printed materials<\/li> <li>improve the security and healthiness of working environments, placing printers in dedicated rooms.<\/li> <\/ul> <p>Thanks to the elimination or modification of the print command, the Print Management Project implements multifunction printers has allowed an <strong>annual reduction in paper use<\/strong> of <strong>200 tons<\/strong> and the <strong>emission of CO2 into the atmosphere of 25 tons<\/strong>.<\/p> <h3>E-procurement: the dematerialization of purchases<\/h3> <p>Intending to make purchases more sustainable, efficient and transparent, the University has created a process to manage tenders and practices for any amount through <strong>digital platforms<\/strong>. In 2020, UBUY replaced the previous telematics systems and deactivated the Procurement Portal and the Electronic Marketplace (MeUnipd). The new UBUY platform will allow the implementation of a new module, called the Procurement Process, which uses <strong>digitized purchase requests<\/strong> and <strong>digital tender dossiers<\/strong>.<\/p> <h3>Dematerialization of administrative processes<\/h3> <p>The University's numerous administrative processes have been rethought, dematerializing their flows with a view to simplification and optimization.<br \/>An example, in this sense, is the decision to <strong>digitize<\/strong> the <strong>process of authorization of external appointments<\/strong> and the <strong>entire flow of adoption of resolutions and decrees<\/strong>, from the proposal phase to the signature and storage phase.<br \/>Another case worth mentioning is the <strong>digital management of missions<\/strong>: as of January 1, 2023, an initial experimentation phase was launched, during which all staff of the Central Administration and the Department of Territory and Agro-Forestry Systems (TESAF) were able to carry out an entirely digital procedure, including the phase of acquiring expense slips, for which in the other University Structures, at the moment, paper slips are still required. At the end of the first period of experimentation, also in view of the results achieved, the project may be extended to the other Structures.<\/p>\n<h2>Resources<\/h2><ul><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/plastic-free-2\/\">Plastic Free<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/waste\/\">Waste<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/dematerialization-and-digitalization\/\">Dematerialization and digitalization<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/circular-economy\/\">Circular economy<\/a> <br \/><\/li><li><a href=\"https:\/\/www.sostenibile.unipd.it\/en\/resources\/green-purchases\/\">Green Purchases<\/a> <br \/><\/li><\/ul>\n<h3>Related news<\/h3>\n","_links":{"self":[{"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/posts\/4019","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/comments?post=4019"}],"version-history":[{"count":5,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/posts\/4019\/revisions"}],"predecessor-version":[{"id":13325,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/posts\/4019\/revisions\/13325"}],"wp:attachment":[{"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/media?parent=4019"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/categories?post=4019"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.sostenibile.unipd.it\/en\/wp-json\/wp\/v2\/tags?post=4019"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}